Project management software helps you get work done better and faster. The following list of Trello alternatives includes tools that support everything from project scheduling to collaboration. These tools provide a more flexible structure for streamlining processes, reducing friction, and improving coordination. But before we dive into these alternatives, let’s look at our shortlist of top project management software:
*{box-sizing:border-box;margin:0;padding:0;font-family:Arial, Helvetica, sans-serif;}
.top__product_list{max-width:715px;margin:0 auto}
.top__product_list .top__product{display:grid;grid-gap:16px;align-items:center;grid-template-columns:auto auto 1fr 150px;min-height:64px;padding:1em 0;border-bottom:1px solid #ccc}
.top__product_list .prd__logo__link{width:64px;height:64px;display:block;border-radius:5px;border:1px solid #e0e0e0;padding:6px}
.top__product_list .prd__logo img{width:100%;height:100%;object-fit:contain;}
.top__product_list .top3__products .prd__rank{background-color:#172e45;border:2px #172e45;color:#fff}
.top__product_list .prd__logo{display:flex;align-items:center;justify-content:center}
.top__product_list .prd__rank{display:flex;align-items:center;justify-content:center;border-radius:5px;border:2px solid #172e45;color:#172e45;font-size:20px;font-weight:600;height:42px;width:40px}
.top__product_list .prd__cta__btn{background-color:#ffbc00;border:1px solid #f4a460;padding:.85em .125em;border:0 solid #172e45;border-radius:5px;color:#111;text-decoration:none;font-size:1em;line-height:1;font-weight:600;text-align:center;transition:all .2s;text-transform:none;flex:1;display:inline-block;}
.top__product_list .prd__cta{display:flex;align-items:center;justify-content:center}
.prd__name{font-size:18px;line-height:24px;margin-bottom:10px}
.top__product_list a{color:#1069C9}
.prd__tagline{font-size:14px;}
.top__product_list .prd__cta__btn:hover{background-color:#9dde17}
.sl-list .prd__name{margin-bottom:0;margin-left: 5px;}
.sl-list .prd__rank_txt{width:20px;font-weight:600;}
.sl-list .top__product{grid-gap:0;border-bottom:0;padding:0;min-height:40px;grid-template-columns:auto auto 1fr;}
.sl-list .prd__tagline{margin-left:5px}
.sl-list .prd__tagline{font-size:15px;}
.sl-list .prd__nme__link:hover{color:#f0493f;}
.sl-list .prd__nme__link{text-decoration:underline;}
.sl-list .prd__name{font-size:16px;}
@media screen and (max-width: 767px) {
.top__product_list .prd__cta{display:none}
.top__product_list .top__product{grid-template-columns: auto auto 1fr;align-items:start;}
.sl-list a{display:inline-block}
.sl-list .top__product{display:block;}
.sl-list .top__product{display:block;min-height:0;padding-bottom:10px}
.top__product_list .prd__rank{height:32px;width:30px;font-size:15px;}
.top__product_list .top__product{grid-gap:8px;}
.top__product_list .prd__logo__link{padding:4px;width:54px;height:54px;}
}
ClickUp
— THE PRODUCTIVITY PLATFORM
Quick Base
— All-in-one tool to manage agile workflows
Zoho Projects
— One Cohesive And Collaborative Tool For Complex Projects
Top Trello Alternatives in 2025
ClickUp
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is ClickUp and how does it work?
ClickUp is a simple, cloud-based collaboration and project management tool created for all user types. With ClickUp, you have all the features needed to help simplify and streamline your processes including sales, marketing, design and development. ClickUp features an agile board view that allows you to monitor every task on your team in one board and assign tasks to various members of the team. Tasks progress can be viewed in form of percentage and can be marked either “resolved” or “in progress” or users can alternatively customize their task progress statuses. A Gantt chart lets you view your tasks in timeline by list or person and automatically add updates in real time. ClickUp organizes task management in a hierarchal manner and allows you to sort tasks according to their priority. This property allows for improved productivity and lets you to structure your projects by assigning tasks to groups and arranging those groups under different categories. The software can be seamlessly integrated to Slack and similar apps through Zapier. The machine learning capability of the software assists project managers give realistic timeframes for completion of projects and lets teams accomplish their tasks before the deadline.
Read more
SW Score Breakdown
-
Features
100% -
Reviews
95% -
Momentum
71% -
Popularity
96%
-
Free Trial Available -
Starts at $7.0. Offers Free-forever and Custom plan.
ClickUp is one of the most flexible project management platforms, designed to replace multiple tools like Trello, Notion, and Jira. It brings everything—tasks, docs, goals, time tracking—into a single workspace.
Quick Comparison
| Feature | Trello | ClickUp |
|---|---|---|
| Task Management | Basic cards, checklists, labels | Custom tasks, priorities, subtasks, dependencies |
| Views | Kanban only (timeline in Premium) | List, Kanban, Gantt, Calendar, Timeline, Table, Box |
| Time Tracking | Requires Power-Ups | Built-in with reports and estimates |
| Docs | Not available | Fully integrated docs + wiki |
| Automation | Basic via Butler | Advanced, with 100+ triggers/actions |
| Collaboration | Comments, mentions | Real-time editing, whiteboards, chat, docs |
| Cost (50 users) | $875/month | $600/month (Business Plan) |
Top Features
Multiple project views
Custom dashboards and reports
Built-in docs and whiteboards
Time tracking + goals in one place
Highly flexible and scalable
Pricing
Free Forever
Unlimited: $7/user/month
Business: $12/user/month
Enterprise: Custom
For 50 users: ~$600/month (Business)
Pros
Extremely customizable interface
Combines docs, tasks, tracking, and goals
Ideal for agile and remote teams
Cons
Learning curve for new users
Interface may lag on large workspaces
Asana
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is Asana and how does it work?
Asana is an online team collaboration and workflow management tool. Organize your work in the best way possible to follow tasks through and be able to avoid obstacles to meet deadlines. Asana’s boards let you visualize your work, and arrange all your relevant emails and files into one place. Use Asana’s portfolios to monitor the status of all your projects and keep your strategic initiatives on track and easily report on progress. Its custom fields allow you to keep track of info important to the team and share the information with the right people. Commonly used projects can be turned into templates to ensure your team workflow moves more smoothly and faster. Asana’s web interface is efficient and responsive and it can be integrated to other collaboration tools like Slack. Asana is SOC 2 Type 1 certified and offers secure connections to its site using the TLS 1.1 protocol. It also hosts its data in various SSAE audited data centers via Amazon.
Read more
SW Score Breakdown
-
Features
100% -
Reviews
88% -
Momentum
71% -
Popularity
93%
-
Free Trial Available -
Starts at $10.99. Offers Free-forever and Custom plan.
Asana is best for teams who need clarity and structure in their work, with strong support for timelines, milestones, and cross-functional collaboration.
Quick Comparison
| Feature | Trello | Asana |
|---|---|---|
| Task Management | Basic cards | Task lists, subtasks, dependencies, priorities |
| Views | Kanban only | List, Kanban, Timeline, Calendar |
| Time Tracking | Requires Power-Ups | Third-party integrations (e.g., Harvest) |
| Reporting | Limited | Portfolios, Goals, Workload |
| Automation | Limited Butler rules | Rules, custom triggers, workflow automation |
| Cost (50 users) | $875/month | $550/month (Premium Plan) |
Top Features
Project goals and milestones
Timeline and workload view
Asana Goals for OKRs
Team-wide dashboards and portfolios
Pricing
Free Plan
Premium: $10.99/user/month
Business: $24.99/user/month
For 50 users: ~$550/month (Premium)
Pros
Clean, intuitive UI
Great for team planning and coordination
Advanced goal and reporting tools
Cons
Native time tracking not available
Premium plan needed for core features
monday.com
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is monday.com and how does it work?
With monday.com, managers can better keep their team aligned from one collaborative workspace. This flexible platform allows you to truly centralize your data, leveraging native integrations, third-party apps, and helpful widgets. With an overview of all ongoing processes, you can quickly gauge the status of essential tasks and follow up with the relevant team member efficiently. Essentially, on monday.com, executives have the flexibility to build the perfect tools for their team using intuitive drag-and-drop technology. Simply select one of over 200 templates, and customize it using the 20 editable columns to support any of your workflows. Then if your team grows, your workflows can easily scale with you, empowering your team to new heights with complete visibility.
Read more
SW Score Breakdown
-
Features
100% -
Reviews
97% -
Momentum
67% -
Popularity
97%
-
Free Trial Available -
Starts at $9.0. Offers Free-forever and Custom plan.
monday.com combines visual workflow building with project tracking. It’s ideal for creative, marketing, and product teams that want to build tailored workflows.
Quick Comparison
| Feature | Trello | monday.com |
|---|---|---|
| Task Management | Cards with basic checklists | Customizable task boards with statuses, automations |
| Views | Kanban only | Kanban, Timeline, Gantt, Calendar, Table |
| Automation | Basic via Butler | Visual builder with triggers/actions |
| File Handling | Attachments only | File columns, versioning, approvals |
| Cost (50 users) | $875/month | $540/month (Standard Plan) |
Top Features
Fully visual workflow builder
Powerful integrations and automations
Prebuilt templates for all teams
Color-coded boards for instant clarity
Pricing
Free Plan: Up to 2 seats
Basic: $9/user/month
Standard: $12/user/month
For 50 users: ~$540/month (Standard)
Pros
Highly visual and flexible
Templates for different industries
Great for marketing, HR, and sales teams
Cons
Too open-ended for technical users
Limited capabilities in free tier
Smartsheet
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is Smartsheet and how does it work?
An intuitive project management software and collaboration tool that is useful for small and mid-size organizations to track and manage various types of work. Besides project management, it assists organizations to manage event schedules, sales pipelines, marketing campaigns, HR and product development. It has a spreadsheet-like interface that offers a number of handy tools such as card view, gantt charts, reporting and file sharing, work automation etc. It is a top-rated business application that can be integrated with leading web apps like Dropbox, Zapier as well as Google Apps and Salesforce. More than 80,000 businesses and millions of users across 175 countries rely on Smartsheet.
Read more
SW Score Breakdown
-
Features
100% -
Reviews
74% -
Momentum
74% -
Popularity
94%
-
Free Trial Available -
Starts at $9.0. Offers Custom plan.
Top Features
Smartsheet offers a grid-based system ideal for operations, finance, and teams who love Excel but need project management flexibility.
Quick Comparison
| Feature | Trello | Smartsheet |
|---|---|---|
| Views | Kanban only | Grid, Gantt, Calendar, Card |
| Task Linking | Manual linking via cards | Built-in dependency management |
| Reporting | Minimal | Advanced dashboards and resource views |
| File Management | Card-based attachments | Sheet-based with version control |
| Cost (50 users) | $875/month | $450/month (Pro Plan) |
Top Features
Spreadsheet-style interface with PM tools
Gantt charts with dependencies
Advanced reporting and dashboards
Suited for PMOs and enterprise ops
Pricing
Pro: $9/user/month
Business: $32/user/month
For 50 users: ~$450/month (Pro)
Pros
Familiar layout for Excel users
Great for structured, enterprise planning
Supports complex project setups
Cons
Steep learning curve for non-Excel users
Missing native chat or doc tools
Wrike
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is Wrike and how does it work?
An all-in-one project management tool that helps to organize your complex work easily and flexibly. It is ideal for remotely located teams, mid-sized organizations and enterprise companies for managing teamwork and communicating with clients. With Wrike’s collaboration features and customization tools, you will be able to manage teamwork better and finish your work sooner. It helps the team leads and administrators collecting project requirements, creating and assigning tasks and visualizing schedules on the Gantt chart. Moreover, each team member will be aware of their work priorities with personal dashboards and real-time work updates so that you’ll get an efficient and goal-oriented team.
Read more
SW Score Breakdown
-
Features
100% -
Reviews
97% -
Momentum
61% -
Popularity
85%
-
Free Trial Available -
Starts at $10.0. Offers Free-forever and Custom plan.
Wrike is built for speed and structure in large teams. With powerful custom workflows, it’s ideal for marketing, operations, and enterprise collaboration.
Quick Comparison
| Feature | Trello | Wrike |
|---|---|---|
| Views | Kanban only | List, Gantt, Calendar, Board, Table |
| Task Control | Cards with checklists | Dependencies, priorities, request forms |
| Reporting | Minimal | Built-in analytics, dashboards, time tracking |
| Customization | Labels and Power-Ups | Fully customizable workflows and access roles |
| Cost (50 users) | $875/month | $490/month (Team Plan) |
Top Features
Request forms and dynamic task intake
Real-time reporting and dashboards
Advanced user roles and workflows
Strong document proofing tools
Pricing
Free Plan
Team: $9.80/user/month
Business: $24.80/user/month
For 50 users: ~$490/month (Team)
Pros
Scalable for departments and large teams
Excellent automation and workflow tools
Tailored use cases for marketing, PMO, IT
Cons
UI feels corporate
Not beginner-friendly
Notion
Notion merges note-taking, wikis, and task tracking in one minimalist workspace. It’s perfect for startups, content teams, and product teams.
Quick Comparison
| Feature | Trello | Notion |
|---|---|---|
| Task Management | Cards with checklists | Custom databases with views |
| Views | Kanban only | Kanban, List, Calendar, Timeline |
| Docs/Wikis | Not supported | Fully integrated pages, databases, and relations |
| Automations | Basic via Butler | Limited (via third-party tools like Zapier) |
| Cost (50 users) | $875/month | $500/month (Plus Plan) |
Top Features
Unified workspace for docs + tasks
Linked databases and filtered views
Great for content and engineering teams
Lightweight and intuitive
Pricing
Free Plan
Plus: $10/user/month
Business: $18/user/month
For 50 users: ~$500/month (Plus)
Pros
Combines docs and project management
Easy to learn and adapt
Ideal for internal knowledge management
Cons
No native time tracking
Not built for complex workflows
Teamwork
Teamwork is built for agencies and client service teams. It includes client permissions, time tracking, and billing tools out of the box.
Quick Comparison
| Feature | Trello | Teamwork |
|---|---|---|
| Task Management | Basic cards | Tasks, subtasks, priorities, dependencies |
| Time Tracking | Power-Up required | Built-in with billable hours and estimates |
| Client Handling | Not supported | Client users, permissions, invoicing |
| Cost (50 users) | $875/month | $300/month (Deliver Plan) |
Top Features
Time tracking and billing for client projects
Client portal with restricted access
Custom project templates and tags
Workload management
Pricing
Free Plan
Starter: $5.99/user/month
Deliver: $9.99/user/month
For 50 users: ~$300/month (Deliver)
Pros
Excellent for agencies and freelancers
Built-in billing and invoicing
Very affordable for service teams
Cons
Limited use cases beyond client work
UI feels slightly dated
SaaSworthy Verdict: What’s the Best Trello Alternative for You?
Trello is great for beginners, but if your projects have outgrown basic boards, these seven tools offer better structure, views, and automation.
ClickUp is the most customizable and powerful—perfect for fast-scaling teams that want everything in one place.
Asana is ideal for structured planning with goals, milestones, and clean task hierarchies.
monday.com brings the best visual interface for teams who want templates, automation, and easy onboarding.
Smartsheet is great for operations and PMOs who love spreadsheets but need collaboration.
Wrike scales well in large orgs needing advanced workflows and analytics.
Notion is unbeatable for teams who want to combine project management with internal documentation.
Teamwork is purpose-built for agencies managing clients, time, and budgets.
Bottom line:
- If you want a tool that adapts to your process rather than the other way around, ClickUp or monday.com are top picks.
- If your work is documentation-heavy, go for Notion.
- If you manage client work or service delivery, choose Teamwork.
Top FAQs on Trello Alternatives
Which Trello alternative is easiest to switch to?
Asana and monday.com are the most intuitive for new users, especially if you’re used to Trello’s visual layout. Both support board views with additional power under the hood.
Which tool offers the best mix of task and document management?
Notion is the best all-in-one platform for combining task tracking with wikis, SOPs, notes, and documentation.
Which alternative is best for managing multiple teams or departments?
Wrike and ClickUp scale very well for multi-department use. Wrike offers advanced permissions and workflows; ClickUp offers customizable spaces and dashboards.
Are there any free Trello alternatives that are actually usable?
Yes. ClickUp, Asana, monday.com, and Teamwork offer solid free plans for small teams. ClickUp’s free plan is particularly generous with unlimited tasks and users.
Which Trello alternative supports time tracking and billing?
Teamwork stands out with built-in time tracking and invoicing, making it ideal for service businesses and agencies. ClickUp and Wrike also include native time tracking.
The post Best Trello Alternatives for Project Management in 2025 appeared first on SaaSworthy Blog | Top Software, Statistics, Insights, Reviews & Trends in SaaS.
