Microsoft Project has long been the go-to solution for project managers. However, its steep learning curve, legacy interface, and limited collaboration tools push many teams to look for better, more modern alternatives. Whether you’re a startup, an agile team, or a large enterprise, this list introduces eight powerful project management platforms that stand strong as MS Project alternatives.
Saasworthy’s Selection Criteria
To curate the most relevant MS Project alternatives, Saasworthy evaluated dozens of project management tools based on the following parameters:
Feature Completeness: Gantt charts, task dependencies, resource management, portfolio tracking, time tracking.
Usability: Intuitive UI/UX, onboarding ease, learning curve.
Pricing Transparency: Clear pricing tiers with freemium or affordable entry-level plans.
Collaboration Tools: Built-in communication, real-time updates, integrations.
User Sentiment: SaaS reviews and Reddit discussions on usability and value.
Scalability: Adaptability from small teams to large enterprises.
Top MS Project Alternatives in 2025
ClickUp
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is ClickUp and how does it work?
ClickUp is a simple, cloud-based collaboration and project management tool created for all user types. With ClickUp, you have all the features needed to help simplify and streamline your processes including sales, marketing, design and development. ClickUp features an agile board view that allows you to monitor every task on your team in one board and assign tasks to various members of the team. Tasks progress can be viewed in form of percentage and can be marked either “resolved” or “in progress” or users can alternatively customize their task progress statuses. A Gantt chart lets you view your tasks in timeline by list or person and automatically add updates in real time. ClickUp organizes task management in a hierarchal manner and allows you to sort tasks according to their priority. This property allows for improved productivity and lets you to structure your projects by assigning tasks to groups and arranging those groups under different categories. The software can be seamlessly integrated to Slack and similar apps through Zapier. The machine learning capability of the software assists project managers give realistic timeframes for completion of projects and lets teams accomplish their tasks before the deadline.
Read more
SW Score Breakdown
-
Features
100% -
Reviews
95% -
Momentum
71% -
Popularity
96%
-
Free Trial Available -
Starts at $7.0. Offers Free-forever and Custom plan.
ClickUp is a feature-rich, all-in-one project management platform designed to replace multiple productivity tools. It supports task management, document collaboration, Agile sprints, time tracking, and custom dashboards, all under one roof. With an intuitive UI and flexible views like Gantt, List, Kanban, and Calendar, ClickUp caters to a wide range of users from startups to enterprises. Its competitive pricing and continuous product updates make it one of the most versatile MS Project alternatives in the market.
Pricing:
Free Forever Plan
Unlimited: $7/user/month
Business: $12/user/month
Enterprise: Custom
Key Features:
Gantt Charts, Agile Boards, Docs & Whiteboards
Time tracking & workload management
1,000+ integrations
| Pros | Cons |
|---|---|
| Highly customizable | Steep learning curve for newbies |
| Free tier is very generous | Mobile app can be laggy |
| Supports Agile, Kanban, Gantt | Can be overwhelming for small teams |
Smartsheet
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is Smartsheet and how does it work?
An intuitive project management software and collaboration tool that is useful for small and mid-size organizations to track and manage various types of work. Besides project management, it assists organizations to manage event schedules, sales pipelines, marketing campaigns, HR and product development. It has a spreadsheet-like interface that offers a number of handy tools such as card view, gantt charts, reporting and file sharing, work automation etc. It is a top-rated business application that can be integrated with leading web apps like Dropbox, Zapier as well as Google Apps and Salesforce. More than 80,000 businesses and millions of users across 175 countries rely on Smartsheet.
Read more
SW Score Breakdown
-
Features
100% -
Reviews
74% -
Momentum
74% -
Popularity
94%
-
Free Trial Available -
Starts at $9.0. Offers Custom plan.
Smartsheet combines the familiarity of spreadsheets with the power of collaborative project and work management. Built for organizations that rely on structured data, it supports Gantt charts, task automation, resource planning, and real-time reporting. Smartsheet is widely adopted by enterprises and government agencies for portfolio management, especially where compliance, audit trails, and process automation are critical.
Pricing:
Pro: $7/user/month
Business: $25/user/month
Enterprise: Custom
Key Features:
Grid, Card, Gantt, and Calendar views
Workflow automation
Real-time dashboards
| Pros | Cons |
|---|---|
| Familiar spreadsheet format | No native time tracking |
| Great for enterprise users | Automation can be limited |
| Highly scalable | Expensive at scale |
Asana
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is Asana and how does it work?
Asana is an online team collaboration and workflow management tool. Organize your work in the best way possible to follow tasks through and be able to avoid obstacles to meet deadlines. Asana’s boards let you visualize your work, and arrange all your relevant emails and files into one place. Use Asana’s portfolios to monitor the status of all your projects and keep your strategic initiatives on track and easily report on progress. Its custom fields allow you to keep track of info important to the team and share the information with the right people. Commonly used projects can be turned into templates to ensure your team workflow moves more smoothly and faster. Asana’s web interface is efficient and responsive and it can be integrated to other collaboration tools like Slack. Asana is SOC 2 Type 1 certified and offers secure connections to its site using the TLS 1.1 protocol. It also hosts its data in various SSAE audited data centers via Amazon.
Read more
SW Score Breakdown
-
Features
100% -
Reviews
88% -
Momentum
71% -
Popularity
93%
-
Free Trial Available -
Starts at $10.99. Offers Free-forever and Custom plan.
Asana is a clean, user-friendly project and task management platform tailored for cross-functional collaboration. Teams can manage projects using Timeline, List, Kanban, or Calendar views while leveraging automation rules, goal tracking, and dashboards. Asana’s strength lies in its balance between simplicity and functionality, making it ideal for marketing, operations, and product teams that want seamless coordination without technical complexity.
Pricing:
Basic: Free
Premium: $10.99/user/month
Business: $24.99/user/month
Enterprise: Custom
Key Features:
Timeline (Gantt), Boards, Calendar
Workflow builder
Goal tracking and reporting
| Pros | Cons |
|---|---|
| Beautiful, intuitive UI | Not ideal for large programs |
| Agile-friendly | Limited reporting in free plan |
| Rich integrations | Advanced features are paywalled |
monday.com
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is monday.com and how does it work?
With monday.com, managers can better keep their team aligned from one collaborative workspace. This flexible platform allows you to truly centralize your data, leveraging native integrations, third-party apps, and helpful widgets. With an overview of all ongoing processes, you can quickly gauge the status of essential tasks and follow up with the relevant team member efficiently. Essentially, on monday.com, executives have the flexibility to build the perfect tools for their team using intuitive drag-and-drop technology. Simply select one of over 200 templates, and customize it using the 20 editable columns to support any of your workflows. Then if your team grows, your workflows can easily scale with you, empowering your team to new heights with complete visibility.
Read more
SW Score Breakdown
-
Features
100% -
Reviews
97% -
Momentum
67% -
Popularity
97%
-
Free Trial Available -
Starts at $9.0. Offers Free-forever and Custom plan.
monday.com is a highly visual work operating system that transforms the way teams plan, execute, and track work. Its flexible boards allow users to manage everything from tasks and timelines to campaigns and roadmaps with built-in automations and integrations. The platform is especially popular among creative and operations teams looking for customizable, color-coded workflows and collaborative transparency.
Pricing:
Free plan available
Basic: $9/user/month
Standard: $12/user/month
Pro: $19/user/month
Enterprise: Custom
Key Features:
Color-coded dashboards
Automations and integrations
Gantt, Kanban, calendar views
| Pros | Cons |
|---|---|
| Easy drag-and-drop interface | Some features locked in higher tiers |
| Strong automations | No built-in time tracking |
| Great for visual thinkers | May require training for advanced use |
Saasworthy Insight: monday.com is especially favored by creative and content teams thanks to its clean UX and automation-rich boards.
Wrike
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is Wrike and how does it work?
An all-in-one project management tool that helps to organize your complex work easily and flexibly. It is ideal for remotely located teams, mid-sized organizations and enterprise companies for managing teamwork and communicating with clients. With Wrike’s collaboration features and customization tools, you will be able to manage teamwork better and finish your work sooner. It helps the team leads and administrators collecting project requirements, creating and assigning tasks and visualizing schedules on the Gantt chart. Moreover, each team member will be aware of their work priorities with personal dashboards and real-time work updates so that you’ll get an efficient and goal-oriented team.
Read more
SW Score Breakdown
-
Features
100% -
Reviews
97% -
Momentum
61% -
Popularity
85%
-
Free Trial Available -
Starts at $10.0. Offers Free-forever and Custom plan.
Wrike is a powerful, enterprise-ready project management platform built for teams that need custom workflows, deep analytics, and robust collaboration features. It supports detailed task structuring, real-time updates, dynamic request forms, proofing tools, and workload management. Wrike stands out for its scalability, security, and ability to support cross-department operations at the enterprise level.
Pricing:
Free
Team: $9.80/user/month
Business: $24.80/user/month
Enterprise: Custom
Key Features:
Real-time activity streams
Proofing tools for creatives
Advanced reports & dashboards
| Pros | Cons |
|---|---|
| Built for large teams | Steep learning curve |
| Advanced custom workflows | Expensive for small teams |
| Excellent reporting features | Can feel bloated for basic users |
Saasworthy Insight: Wrike is well-suited for enterprises seeking granular project visibility and cross-department collaboration.
TeamGantt
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is TeamGantt and how does it work?
A project collaboration and management software that is useful for teams across diversified organizations including marketing, finance, HR, digital agencies, event planning, construction, manufacturing etc. The software provides intuitive Gantt charts along with task management, task level communication, file sharing and time tracking. It is a web based software that simplifies communication among the co-workers and maintain a database in which all documents are saved. Few other functionalities are resourcing team, planning projects, task scheduling, setting priority levels on tasks, mapping out projects with milestones, deliverables, deadlines and interdependencies.
Read more
SW Score Breakdown
-
Features
97% -
Reviews
92% -
Momentum
65% -
Popularity
86%
-
Free Trial Available -
Starts at $49.00. Offers Free-forever plan.
TeamGantt is a simple yet powerful project scheduling tool that specializes in intuitive Gantt chart visualization. It allows teams to create timelines, manage resources, set dependencies, and collaborate without needing complex configurations. TeamGantt is best suited for professionals who work with clients or manage time-sensitive projects like events, construction, or product launches.
Pricing:
Free (1 project, 3 users)
Standard: $24.95/user/month
Advanced: $29.95/user/month
Key Features:
Gantt and calendar views
Task dependencies and baselines
Time tracking and workload view
| Pros | Cons |
|---|---|
| Ideal for timeline projects | Expensive for what it offers |
| Simple and clean interface | Limited integrations |
| Easy team collaboration | Not suitable for Agile teams |
Saasworthy Insight: TeamGantt is ideal for traditional PMs and event planners who rely heavily on visual scheduling.
Jira (by Atlassian)
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is Jira and how does it work?
Jira is an advanced project management solution helpful for agile teams. It helps developers plan, track and release authentic softwares in real-time. Detailed reports offered by the particular enables teams to improve their performance in an efficient manner. Inbuilt personalised Scrum boards let teams stay focused and deliver incremental and iterative value seamlessly. Users are also allowed to monitor repositories with code in Jira, gain end-to-end visibility and generate automation rules of their own. The software assures active integration with platforms like Confluence, Trello, Bitbucket, Zoom, Microsoft, Slack etc. Further, data stored within the particular is absolutely secure, protected by enterprise-grade solutions like automatic user provisioning, SAML SSO, 2-step verification and more. Jira turns out to be more than an issue or a bug tracker by hosting a variety of functionalities like custom filters, rich APIs, integration facilities for developer tools, customisable workflows and more. Users can personalise Jira as per their own needs by incorporating more than 3000 apps within it.
Read more
SW Score Breakdown
-
Features
100% -
Reviews
96% -
Momentum
73% -
Popularity
80%
-
Free Trial Available -
Starts at $70.83. Offers Free-forever and Custom plan.
Jira, developed by Atlassian, is the industry standard for Agile project and issue tracking, especially within software development teams. It provides Scrum boards, sprint planning, backlog grooming, roadmap views, and rich DevOps integrations. With powerful automation, permissions, and third-party apps, Jira helps engineering and product teams manage complex workflows with precision and accountability.
Overview:
The go-to platform for Agile software teams.
Pricing:
Free (up to 10 users)
Standard: $8.15/user/month
Premium: $16/user/month
Enterprise: Custom
Key Features:
Scrum and Kanban boards
Sprint planning and backlog management
Roadmaps, workflows, DevOps integrations
| Pros | Cons |
|---|---|
| Built for Agile/Scrum | Not ideal for non-tech teams |
| DevOps and Git integrations | Complex configuration |
| Rich plugin ecosystem | Interface can feel dense |
Saasworthy Insight: Jira is unmatched in software development environments, especially for teams adopting Agile or SAFe.
Trello
95
%
SW Score
The SW Score ranks the products within a particular category on a variety of parameters, to provide a definite ranking system. Read more
What is Trello and how does it work?
Organizes your projects and day-to-day tasks through creating notecards on dashboard. The software can also be used as a trip planner, a side project, a community bulletin, an event or an idea repository. Tasks and ideas can be noted on the Trello cards. Alongside, the work progress can also be tracked. The user can sort and organize these cards based upon their categories. A quick overview is displayed on the front of the cards, flipping which, the user can dive into more detailed information such as checklists, due dates, comments, attachments etc. There is a progress meter that adds a checklist to organize your to-do list. You can also attach documents and multimedia files to the cards.
Read more
SW Score Breakdown
-
Features
100% -
Reviews
98% -
Momentum
66% -
Popularity
86%
-
Free Trial Available -
Starts at $5.00. Offers Free-forever plan.
Trello is a visually intuitive Kanban-style task management tool designed for individuals and small teams. With its drag-and-drop card system, Trello is perfect for organizing workflows, to-do lists, and content calendars. Its Power-Up ecosystem allows users to extend functionality with calendars, Gantt views, automation, and integrations, making it a great lightweight alternative to traditional project management software.
Pricing:
Free
Standard: $5/user/month
Premium: $10/user/month
Enterprise: $17.50+/user/month
Key Features:
Boards, Lists, Cards
Power-Ups for calendar, Gantt, etc.
Butler automation
| Pros | Cons |
|---|---|
| Extremely beginner-friendly | Limited features for complex PM |
| Free tier is usable | Can get messy with scale |
| Supports quick setups | Dependency handling is weak |
Saasworthy Insight: Trello is best for lightweight project management or as a visual task tracker for content and marketing teams.
What Reddit Users Think About MS Project Alternatives
Redditors across subreddits like r/projectmanagement and r/PMToolkit commonly mention:
MS Project feels “dated” and overly complex for most day-to-day project needs.
Smartsheet is praised for its Excel-like UI.
ClickUp and Monday.com dominate in terms of features and modern interface.
Agile teams love Jira for sprint and backlog handling.
TeamGantt is considered simple but effective for timeline visualization.
Users on r/sysadmin prefer Wrike for its enterprise-level workflow automations.
Which MS Project Alternative Should You Choose Based on Your Use Case?
Every team has unique workflows, goals, and preferences. Here’s a quick breakdown of the best MS Project alternatives tailored to specific use cases:
| Use Case | Recommended Alternative | Why It’s Ideal |
|---|---|---|
| Agile development & sprints | Jira | Built for Agile with scrum, sprint planning, DevOps integrations, and issue tracking. |
| Traditional project timelines & Gantt fans | TeamGantt | Offers intuitive, drag-and-drop Gantt charts with baseline tracking. |
| Creative/Marketing teams needing visual tools | Monday.com | Visual workflows, color-coded statuses, great for campaign and asset tracking. |
| Cross-functional teams & startups | ClickUp | Combines docs, tasks, timelines, and sprints; ideal for fast-paced environments. |
| Enterprises with advanced workflow needs | Wrike | Enterprise-grade automations, reporting, time tracking, and resource allocation. |
| Spreadsheet lovers transitioning to PM tools | Smartsheet | Familiar spreadsheet UI with built-in automation and robust PM features. |
| Small teams needing simplicity | Trello | Straightforward Kanban boards and checklists, great for simple task flows. |
| Collaborative task & goal management | Asana | Streamlined task assignment, timelines, and real-time status updates. |
Final Thoughts
Each of these MS Project alternatives offers a unique take on project management. While ClickUp and Monday.com shine in customization and versatility, Smartsheet and Wrike are better suited for enterprise environments. Jira is unbeatable for Agile dev teams, while Trello and TeamGantt are ideal for simpler use cases.
FAQs
What is the best MS Project alternative for Agile teams?
Jira is the best option due to its sprint planning, backlog management, and integration with developer tools.
Which tool is closest to Excel with project management features?
Smartsheet offers a spreadsheet-like interface but with powerful PM capabilities like automation and reporting.
What’s the most budget-friendly alternative?
ClickUp’s Free Forever plan and Trello’s $5 plan are ideal for budget-conscious teams.
Are there free tools that can replace MS Project?
Yes. ClickUp, Trello, Jira, and Asana all offer free tiers that are quite robust for small teams.
Which tool offers the best Gantt chart features?
TeamGantt and ClickUp provide excellent native Gantt chart experiences.
Can I migrate from MS Project to these tools easily?
Many tools like Wrike, Smartsheet, and ClickUp offer importers for MS Project files (MPP/XML).
The post Best Microsoft Project Alternatives in 2025: Easier & Smarter PM Tools appeared first on SaaSworthy Blog | Top Software, Statistics, Insights, Reviews & Trends in SaaS.
